Guidelines for school Library & procedure manual (1)


Introduction  “A library is not a building stacked with books – it is a repository and source of information and ideas, a place for learning and enquiry, and for the generation of thought and the creation of new knowledge.” –National Knowledge Commission, 2005 Kendriya Vidyalaya Sangathan (KVS) is the premier institution which pursues excellence and sets the pace in the field of school education in the country by promoting national integration and a sense of ”Indianness” among the children while ensuring their total personality development and academic excellence. Kendriya Vidyalayas are in the fore front of integrating innovative ideas and up-todate technologies in teaching and learning. The libraries in Kendriya Vidyalayas are considered as the nerve centres of knowledge which serve the students and staff members with needed information resources and act as vital partners in the collaborative learning activities. The role of libraries in the academic achievement of students is indisputable. In the present 21st century learning environment, students need to be equipped with essential skills that make them effective seekers, evaluators and creators of information available in myriad formats. The KVS Library Policy 2012 is aimed at developing a working framework and to guide the librarians and administrators for the effective organization and management of library systems in Kendriya Vidyalayas all over the country. It provides guidelines to establish school libraries with relevant resources, user oriented services and modern technologies. The Policy intents to equip the students and staff members with the information literacy skills required to face the challenges of the emerging knowledge society. These guidelines are formulated based on the previous KVS Library Policy (2008), CBSE: Organizing School Libraries Manuel (1998), IFLA/UNESCO School Library Guidelines (2002), National Curriculum Framework (2005) National Knowledge Commission recommendations on Libraries (2008) and a number of other international school library guidelines.

1.1 Objectives of the School Library  Supporting and enhancing educational goals as outlined in Kendriya Vidyalaya Sangathan’s mission and curriculum.

 Be the knowledge hub of the school and disseminate knowledge as widely as possible.  Provide a curriculum-based, flexibly scheduled, open access learning environment that accommodates all learners.

 Facilitate creation of new knowledge.

 Facilitate optimal use of knowledge by all staff and students.

 Encourage and foster reading habit among staff and students.

 Effectively participate in the teaching-learning programmes of the school.

 To provide intellectual access to information through learning activities that are integrated into the curriculum and that help all students achieve information literacy by developing effective cognitive strategies for selecting, retrieving, analyzing, evaluating, synthesizing, creating, and communicating information in all formats and in all content areas of the curriculum. The school library fulfils these objectives by developing policies and services, selecting and acquiring resources, providing physical and intellectual access to appropriate sources of information, providing instructional facilities, and employing trained staff.

2.1 Budgeting for the Library In order to ensure unhindered resource development and functioning, proper finance for the library is very important. There shall be an exclusive budget allocation for the library.

2.1.1 Components of the Library budget

The main components of the budget plan should include allocations for,

i. New resources (books, periodicals, newspapers, multimedia, digital documents, etc)

ii. Stationery and administrative materials (registers, files, etc)

iii. Library activities and promotional materials (competitions, events, awards, newsletters, user guides, posters, brochures, etc) The School Library Committee should decide the percentage of allocation for each budget component.

2.1.3 One time Budget For newly opened Vidyalyas a one-time budget would be provided for setting up the basic collection and infrastructure. The investment for automation would also be allocated under the provision of this one time budget.

2.2 Location and Space The library should be located strategically and have adequate space to accommodate all its resources, users and activities. When new library buildings are designed and the existing ones are restructured, the following factors should be considered.

 Central location, on the ground floor if possible  Accessibility and proximity, being close to all teaching areas

 Noise factors, with at least some parts of the library free from external noise

 Appropriate and sufficient light, both through windows and artificial light

 Wall and furniture shall be painted with attractive, non reflective and eye/reading friendly shades

 Aesthetically designed wall fixtures, imageries and potted plants

 Provision for maintaining appropriate room temperature (e.g. airconditioning, heating) to ensure good working conditions all around the year as well as the preservation of the collections

 Appropriate design to meet the special needs of differently abled library users.  The Library should have adequate space for keeping the books, periodicals, newspapers, multimedia and other resources arranged as per the prescribed classification system. There shall be a reading room, teacher’s corner, individual student study areas (carrels/cubicles), space for group activities, staff work areas and a librarian’s room. Spaces for computer workstations, displays (shelves/tables/stands), property counter, and a library circulation counter are also essential.

The size and seating capacity of the Reading Room will depend on the optimum number of students that a school usually admits. There should be space for at least 50 students from a class at a time and/or 10-30 students and or teachers who come for other group activities, projects, reading, internet browsing, and reference. (i.e., the reading room should have a capacity of seating 50 to 80 persons at a time). A provision of 10 sq.ft floor area per pupil in Reading Room is considered adequate.

 The stack room should be big enough to accommodate between 10000 to15000 volumes.  Flexibility shall be maintained to allow multiplicity of activities and future changes in curriculum and technology.

 The interior of the library shall be designed in such a way that will attract the students and make them feel comfortable and active.

 The Library should be avoided, if possible from conducting other non academic activities since that will interrupt the routine functioning.

Green Library: The concept of Green libraries or sustainable libraries are based on minimizing the negative impact the library building will have on the local environment and reducing the use of water and energy by designing in a way that maximizes the use of natural and renewable resources. It also aims at Integrating actual greenery and vegetation into the building and site design; preferably, using drought resistant and/or native vegetation. And, maintaining high standards of indoor air quality to help ensure the health of the people who inhabit the building. During the designing of new library buildings, these concepts can also be applied.

For model designs of the school library interiors, see Appendix-I 2.3

Furniture and Equipments The library should accommodate furniture that is sturdy, durable, functional and comfortable as well as meeting the specific space, activity and user requirements. The aesthetic appearance contributes to the feeling of welcome as well as the desire for the school community to spend time in the library. The furniture would be designed attractively and according to the height and special requirement of the school population including the differently abled children. It should be arranged and managed in such a way so as to provide equitable and timely access to an organised and diverse collection of resources. The library would have the following essential furniture materials and equipments designed according to the standards. The items shall be procured as per the availability of fund.

2.3.1 Furniture

a) Chairs: wooden and cushioned

b) Reading tables: round/rectangular wooden tables which can accommodate maximum 4/6 chairs

c) Librarian’s table

d) Circulation counter : designed as per the requirements

e) Book shelves: wooden, open shelves

f) Shelf for keeping library records

g) Book supports: metal/wooden

h) Book trolley

i) Periodical display rack: with pigeon holes to keep back volumes

j) New arrival display stand (rotating/stand alone models)

k) Newspaper stand

l) Bulletin boards

m) Ready reference shelf

n) Computer furniture (carrels)

o) Property counter

p) CD racks: lockable

q) Suggestion box For model designs of the school library furniture, see Appendix-II 2.3.2


a) Computer systems of latest configuration and with adequate power backup facilities: At least 5 in Nos. i) One (1) computer for technical processing under library automation and to process library files/documents.

ii) One (1) computer for providing OPAC (Online Public Access Catalogue) facility to the users to search the database and,

iii) Three (3) computers for providing internet access to users

b) Laser Printer (to carry all printing tasks in the library)

c) Bar-code Printer (for printing bar-code labels)

d) Bar-code Reader (for reading the bar-code labels during circulation)

e) Scanner (for preparing digital documents)

f) CD/DVD/Blue Ray readers and writers attached to the computer systems (for installing/reading multimedia discs)

g) External hard drive (for keeping daily back-up)

h) Photocopier (copies of the documents can be provided on payment)

i) Audio systems: head phones to listen audio books, and multimedia C

j) Public addressing systems: speakers, amplifier, mikes, etc (to organize skill development sessions and events and activities.

k) E-Readers (2) (for downloading and reading e-books)